Tufts Travel Registry
The Tufts Travel Registry is a confidential and secure database for maintaining key travel information for all Tufts affiliates conducting university-related international travel. The Travel Registry is the official source of traveler information that forms the basis for the university’s emergency response plan and communication strategy when responding to an emergency or critical incident abroad.
Your registration not only ensures that you receive the essential support needed from Tufts in a personal or location-specific emergency, but it gives you access to numerous useful benefits as you prepare for departure and during your time abroad.
Benefits and resources include:
- Emergency travel medical coverage free of charge during your time abroad on Tufts business
- Pre-departure destination information
- Travel alerts and warnings from airport disruptions to security threats
- Support from Tufts and our travel assistance provider in an emergency
- Secure electronic storage of passport and visa copies
Please refer to the Procedures for Travel Registration for more information
Frequently Asked Questions
The new International Travel Policy goes into effect starting July 1, 2025, and it was approved by the Academic and Administrative Councils in April 2025.
The Tufts Travel Registry is a secure database for maintaining key travel information for all Tufts students, staff, and faculty conducting university-related international travel. The Travel Registry is the official source of traveler information that forms the basis for the university’s emergency response and communication plan when responding to a critical incident abroad.
All students, staff and faculty participating in university-related international travel.
You must register all university-related international travel, regardless of the destination.
New federal regulations require that all research institutions receiving federal funding maintain an international travel registration process and database. Additionally, this requirement will provide greater visibility into university-related international travel improving our ability to provide support and safety services to our overseas travelers in case of emergency and to appropriately manage research security and export control risk related to international travel.
In addition to being in compliance with Tufts’ International Travel Policy, benefits of registering travel include:
- Automatic enrollment in emergency medical and security benefits through Tufts global assistance provider
- Proactive information regarding cybersecurity and export control compliance risks
- Travel alerts and warning for your location during your time abroad
- Response to events that might present health and safety risks to Travelers, such as natural disasters, disease outbreaks, terrorism or civil unrest
- Support in an emergency
In most cases, you should register as soon as you have the following information:
- Confirmed travel dates and location(s)
- Contact information for yourself while abroad
Travelers are asked to register at least 60 days before their departure date.
NOTE: Students planning travel to a country or region with a U.S. State Department Travel Advisory Level 3 or Level 4 will be asked to submit a Travel Review application. Students should submit their Travel Review application 4 weeks in advance of their trip. Approximate travel dates and details are acceptable.
University International Travel is defined as any travel, regardless of funding source, to an international location for educational, research, or business purposes related to the traveler’s affiliation with, or role at, Tufts University. This includes travel to an international location that is organized by any Tufts University organization, division, department, or office. Personal travel is not considered University International Travel, even if the traveler performs de minimis educational, research, or business activities on the trip.
For faculty or staff: No, the new policy requires only registration prior to university-related travel. Travel that has been registered is not contingent on any type of pre-approval beyond any administrative processes required by individual school policy. Some activities undertaken as a result of university-related travel may be subject to further administrative review prior to approval, but no new approval is required to engage in travel. Note that effective July 1, 2025 travelers are required to book their international flights through Tufts preferred travel providers.
Travel involving the international transfer of research data, materials or equipment may require review for compliance with U.S. Export Control regulations. Travel to embargoed and sanctioned countries, or countries otherwise federally designated as of concern, will require sanctions compliance and research security review.
No. The Travel Registry is required for university-related international travel only (incl. U.S. territories). Domestic travelers should continue to follow specific domestic travel approval processes set by their school or unit.
No. The Travel Registry is only for university-related travel. You do not need to register personal travel.
Visit the Tufts Travel Registry website and sign in with your Tufts single sign-on credentials to get started. If you are a guest or non-Tufts user, create a username and password with your personal email by selecting the Start Here button at the bottom of the page.
For more information on accessing the Travel Registry and creating trips, please refer to the Travel Registry User Guide and the Procedures for Travel Registration.
If you have all the required information, the registration should take no longer than 5-10 minutes.
This can be done through the Smart Traveler Enrollment System (STEP). If you are not a U.S. citizen or green card holder, we recommend registering with your home country’s Embassy or equivalent service, if one exists.
For questions or support, reach out to Derek Smallwood, Assistant Director of International Health and Safety, via internationalsafety@tufts.edu or 617-627-3099.